Purchase orders
Create and manage purchase orders for suppliers in AdoxERP.
A purchase order (PO) formalizes your intent to buy goods from a supplier.
What you need first
| What you need | Where it appears |
|---|---|
| Supplier | Supplier field on the form |
| Location | Location field — receiving warehouse |
| Products | Line items |
| Branch | Branch selector at the top of the screen |
| Tax | Applied automatically from the product |
Setup guides: Branches and locations · Managing suppliers · Products
Creating a purchase order
- Go to Purchases > Purchase Order in the sidebar
- Confirm the correct branch in the top navigation bar
- Click + Add
- Select a Supplier
- Select a Location (receiving warehouse)
- Add line items — products, quantities, and agreed prices
- Submit for approval or confirm directly
PO statuses
| Status | Meaning |
|---|---|
| Draft | Not yet submitted |
| Pending Approval | Awaiting approval |
| Confirmed | Sent to supplier |
| Partially Received | Some goods received via GRN |
| Completed | All goods received |
| Cancelled | Voided |
Converting a PO
Once confirmed, a purchase order can be converted to:
- GRN (Goods Received Note) — when goods arrive
- Purchase (Invoice) — to record the supplier bill